Name: Buro Happold
Status: Full Time
From helping shape entire cities to tackling the challenge of climate action, a career at Buro Happold presents the chance to make a difference. With a world class reputation, our work and our people have delivered positive change to clients, the environment, and communities alike. If you want to be part of something bigger, this is your chance.
Operating in 26 locations worldwide, with over 70 partners and 1,900 employees. We are an international practice of experts in all aspects of built environments, inspired by how we can achieve better outcomes.
We proudly support hybrid working however, candidates will be expected to be in our office 2-3 days a week.
What's the purpose of the role?
This is a key supporting role working to provide personal administration and support to the Global Director for Commercial, Legal and Digital Risks and the UK Director for Commercial and Legal, playing a vital role in ensuring the smooth, efficient and successful operation of the Commercial and Legal Team. You will provide proactive and strategic support in interactions with the internal business, assisting with and taking ownership of the delivery of internal projects and company initiatives as well as reporting, planning, scheduling, and organising tasks to ensure the smooth and efficient running of the Team and maximise the capacity of the two Directors, keeping in line with the Team’s and Buro Happold’s goals, objectives and priorities.
What will success look like?
To be successful in this position you must be:
Diligent, pro-active, self-starter.
Have strong business acumen.
Possess a drive for delivering excellence.
Ability communicate clearly, concisely and articulately in both written and verbal methods, to all stakeholders.
Ability to work well remotely.
Ability to manage a high and changing volume of tasks and projects with demanding deadlines, whilst maintaining attention to detail.
Schedules and meetings need to be organised efficiently, with no conflicts and meetings and agendas prioritised for maximum effectiveness and time utilisation.
Adept at using (or be keen to learn to use) digital tools for maximising productivity, such as Microsoft Teams, and has a passion for both learning and striving for continual improvement.
Take ownership of your development and take pride in contributing to the overall success of the team.
Being able to maintain confidentiality and exercise discretion is essential for success.
What will you be doing?
A detailed overview of your responsibilities are as follows:
Co-ordinating schedules, appointments, reservations and travel arrangements.
Maintain informed position on two Directors’ diaries, taking messages and maintaining interfaces with external and internal contacts.
Act as a liaison between all departments, stakeholders and clients as required.
Create Commercial and Legal Team meeting agendas and schedules, including communicating/confirming guest speakers.
Creating PowerPoint presentations and documentation for meetings, interviews and seminars.
Reliably prepare, edit and maintain correspondence, communications, presentations and other documents.
Filing of emails for the two Directors.
General Administration duties and support to Commercial and Legal team, including:
Photocopying and scanning papers.
Typing, formatting and modifying documents, reports, correspondence and spreadsheets and filing emails and relevant commercial documents.
Liaising with a variety of teams including project teams, IT, HR, Finance and Marketing to collaborate and coordinate operations.
Maintenance of electronic and hard copy files, networking in the Bath office and beyond and signposting for helpful contacts.
Supporting timely project management and resource planning by ensuring that documents under your control are completed and filed on time, setting reminders for follow-up where needed.
Arranging, attending and taking minutes including follow up action points for internal team meetings
Managing and coordinating business travel arrangements for the team working with the In-House Travel team and external Travel Management Company.
Organising New Starters: - inductions, equipment, new starter pack and be the Welcome Coordinator for 1st day arrangements.
Ensuring that the team organograms are kept up to date.
Experience and Qualifications:
Excellent computer and IT skills including Word, Excel, PowerPoint, SharePoint, and Teams.
Experience of using spreadsheets & databases.
Experience of setting up and maintaining administrative procedures.
Experience of maintaining quality management systems.
Excellent communication & organisation skills.
Excellent attention to detail.
Confident, proactive character, with the ability to take the lead in challenging situations and problem solve.
Experience of supporting a team of people as well as working on a one to one basis.
High standards of ethics and confidentiality to handle sensitive information.
A solid foundation of office experience and a proactive approach to your work.
Ability to problem solve and think on your feet.
Extremely detailed oriented.
Positive and enthusiastic team player, enjoying developing a relationship with the Team.
What we offer:
Generous holiday entitlement of 25 days per annum, exclusive of Bank Holidays.
Hybrid working arrangements.
Company Pension Scheme.
Flexible Benefits - including Cycle scheme, Dental insurance, Optical Cover, Travel insurance and Corporate discounts.
POET'S Day - Buro Happold actively encourages its employees to finish at 3pm on the last Friday of each month (depending on business demands). These hours can equate to an additional 4 days leave per annum.
For a full job description or further information please contact Cathy Ozga, Recruitment Consultant – firstname.lastname@example.org.
Closing date: Friday 15th July 2022 (we reserve the right to close this vacancy early if we have a high volume of applicants).
Described by our clients as 'passionate', 'innovative', 'collaborative': Buro Happold is an independent, international engineering practice that for over 40 years has become synonymous with the delivery of creative, value led building and city solutions for an ever changing world. Having worked on every continent, our clients include more than 90% of the world's leading architectural practices and we have collaborated with global organisations such as the United Nations, The World Bank and UNESCO. Through our global community of driven, world leading engineering and consulting professionals we deliver elegant solutions for buildings and cities that seek to address the major problems facing societies today. Follow us @burohappold and find out more at www.burohappold.com.
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Please apply via our website at the following address https://careers.burohappold.com/vacancy/commercial-and-legal-team-coordinator---bath-478987.html#hs_show_apply_popup=true
230 Lower Bristol Road
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